Recording and Filing Documents
Contact Info


One of the primary services of the Los Alamos County Clerk’s Office is to keep the real estate records
of Los Alamos County in a current and accurate state, to run an efficient office, 
and give our customers the best and most courteous 
service possible.

PUBLIC NOTICE: Please keep in mind, recorded documents are kept as permanent records,
and become part of the public record and are subject to inspection and disclosure.



Pursuant to House Bill 293, effective July 1, 2019, County Clerk's will implement a fee change for recording fees when filing a document in-person. Click here to view the New Fee Schedule.


  • SEARCHES: Our office is not licensed or bonded to conduct detailed real estate searches. Please contact a local Abstract or Title Company. However, on request, our office will instruct persons on how to perform real estate title searches in our office. The Los Alamos County Clerk’s Office will not assume liability for searches conducted by others. There is no charge to search records on file in this office.

  • LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.

  • FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.

  • DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed. We thank you for your cooperation in permanently recording and archiving your documents.

  • OTHER ASSISTANCE: Our office will assist in any other possible way. Our office is here to record and file documents as public records and maintain these records for future use.



Documents submitted for recording are processed during regular business hours
8:00 a.m. to 5:00 p.m., Monday thru Friday 

  • Property must be identified with Grantor (seller) and Grantee (buyer). On Deeds, grantor(s) must sign document.
  • A complete legal description is required for transfer of property. Contact the County Assessor’s Office at (505) 662-8030 If you do not know the legal description. Street addresses will not be accepted.
  • Notary information must be complete. Signature, date, seal and expiration date is required. (NMSA 14-8-4)
  • 1” x 4” space is required for the recording label. If space is not available, an additional page will be required.
  • The following fees must be included (NMSA 14-8-15), we accept: cash, check or money order payable to the Los Alamos County, along with:VIsa MC log

    $25.00 per document, with 1-10 index entries
$25.00 for each additional block of 10 index entries 

If recording in person-bring the original document, certified copy of the original, OR duplicate with affidavit, to the County Clerk’s Office, located at 1000 Central Avenue, Suite 240, Los Alamos, New Mexico, 87544, during business hours. If your document meets all of the requirements and you pay the appropriate fees, your document will be recorded in the order it was received. We advocate that you try and avoid recording during our busiest times (3:30-4:30 p.m. every day). Once the document is scanned and the image is verified, our office will return the original back to you.

If submitting documents by mail–please include a check or money order for the appropriate amount, please see our recording fee schedule. Make checks payable to: Los Alamos County, and mail the document along with payment to the Los Alamos County Clerk’s Office,1000 Central Avenue, Suite 240, Los Alamos, New Mexico, 87544. Once we have received your document(s) and payment, we will determine if it will be accepted or rejected. If it is rejected, your document and payment will be mailed back to you unrecorded with an explanation of why it was rejected. Accepted documents will follow the procedure as stated above.


Recording Fees:

Recording fees are statutorily established. Los Alamos County may reject documents for incorrect fees. If you have additional questions regarding fees,please call our office at (505) 662-8010.Please see our fee schedule for a detailed explanation of the various fees to file and record documents in our office.

IMPORTANT NOTICE: Effective July 1, 2019, our office will charge recording fees in accordance with the NEW Recording Fee Schedule. Please take some time to review the new schedule, and call our office should you have any questions.

Plat & Boundary Survey Copy Fees:

Copies of a Plat or Boundary Survey up to 24" x 36" in size may be purchased for $9.00 per page. Copies of a Plat or Boundary Survey up to 11" x 17" in size may be purchased for $1.00 per page.

Other Plats are sold at various rates depending on the size. Please see our Plat Copy Fees for more details.


How to View Index information for a Recorded Document:

To view record index information online, please visit our Online Records Website.

How to Request a Copy of a Recorded Document:

Copies of recorded documents may be obtained in person, by mail, by e-mail or phone. The fee for a regular copy is $1.00 per page.The fee for a certified copy is $1.00 for the certification and seal, and $1.00 per page of the document.  

PLEASE NOTE: Record requests are normally fulfilled within 24 hours,
however, complex requests may require additional time.

One or more of following information is needed to locate the record on file:

  • Name of the Grantor/Grantee
  • Document Number
  • Book & Page
  • Date of Recording
  • Type of Document 

In-Person Requests:

Los Alamos County Clerk
1000 Central Ave,Suite 240
Los Alamos, NM 87544

Mail Requests:
Download, complete and send a Document Request Form.

Enclose a check or money order made payable to "Los Alamos County" for the appropriate amount. Be sure to write a reference point like the document #, or Book & Page number on your check or money order. Mail to: Los Alamos County Clerk,1000 Central Ave,Suite 240, Los Alamos, NM 87544

E-mail Requests:
Send e-mail to, be sure to write a reference point like the document #, or Book & Page number.  A staff member will contact you to obtain credit card information, you will then need to send an e-mail authorizing the office to charge your card.  Once this has been done staff can then e-mail the documents to you.  

Phone Requests:
Call (505) 662-8010


Preventing Rejected Documents

Help prevent your documents submitted for recording from being rejected. Please follow these guidelines to prevent the delays associated with the return of rejected documents.

Before submitting your recordings, please make sure:

Fees are Correct

Recording fees are statutorily established. Los Alamos County may reject documents for incorrect fees. Please see our fee schedule for accurate calculation.

Quality of Document is Good and Text is Readable

Please remember that bad originals produce poor public records. Documents that are illegible will be rejected. Documents that are somewhat illegible may be accepted and will be marked with a note.


houseDeeds Contain a Valid Grantee Address
Deeds should include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitter should verify the accuracy and completeness of such address before recording a deed.

Sufficient Space for Recording Label

Please provide sufficient space to place a 1” x 4” label containing the recording information. If there is not sufficient space on the first page of the document, an additional page will be required. Plats also have specific legal requirements for size and paper.


Checks are Payable to the “Los Alamos County ” or “LAC"

If checks are made out to the wrong party, the check along with all documents attached to it will be rejected and returned to the submitter.


Checks are Signed

Unsigned or stale dated checks, along with all documents attached thereto, will be rejected and returned to the submitter.


Notary Seals are Darkened

Embossed seals on documents will not show up on the image if they are not darkened or “inked.” Submitter's should ensure all embossed seals are visible before submitting for recording.

Not sure if your document meets our guidelines, please call our office at (505) 662-8010.


Attention Homeowner Associations:

Pursuant to the Homeowner Association Act, every homeowner association in New Mexico is now required to file a “Notice of Homeowner Association” with the County Clerk of the county in which the association is located.

The deadline to file such notice is June 30, 2014, for an association organized prior to July 1, 2013. Associations organized after July 1, 2013, shall record such notice no later than thirty (30)days after the date on which the association's declaration is recorded. Click here for more information...


Creating a User Account
We now offer the ability for registered users to define a FraudSleuth profile. To create a personal profile, click on the Create New User Account button on the main Login Page.
Online Records Website
Use this website to search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, ordinances, etc.
Recording FAQ
Still have questions about Recording & Filing, read the Frequently Asked Questions for more information.
Common Real Estate & Title Terminology
The following is a list of common terminology used in the Real Estate and Title industry.
Document Request Form
Use this form to make a request for a recorded document.