County Clerk
Contact Info

Contact Info

505-662-8010 main line

505-662-8008 fax

clerks@lacnm.us

1000 Central Ave., Suite 240

Monday-Friday, 8 am - 5 pm

Closed 12 pm - 1 pm (Lunch)

ATTENTION CUSTOMERS - 7/6/20 UPDATE: Office Operations & Service Changes During COVID-19 --- (Open for Details..)

ATTENTION CUSTOMERS Office Operations & Service Changes During COVID-19 (updated 7/6/20)
Due to growing COVID-19 concerns, and in continuing to align with directives from the Governor’s Office and Los Alamos County, beginning Monday, July 6th, and until further notice, all in-person services and transactions are suspended.  

Customers are highly encouraged to continue to stay safe, a
nd conduct business remotely by computer or phone whenever possible, and limit in-person transactions to urgent matters… (Read Full News Release here...)

  • In-Person services - suspended (contact office for urgent matters)
  • Drop-Off services available Monday-Friday, 8 a.m. - 5 p.m. - via Drop-Box
  • Assistance available by phone at (505) 662-8010, by fax (505) 662-8008 or by email at clerks@lacnm.us
  • Assistance available by mail to 1000 Central Avenue, Suite 240, Los Alamos, NM 87544
  • Various Online services provided on the County Clerk website:

    ONLINE RECORDS PORTAL
    Use the link above to search the index of records.
    Need a copy of a record, download, complete and submit Document Request Form 

    ONLINE PROBATE & MARRIAGE RECORDS & SERVICES PORTAL
    Use the link above to search probate & marriage records, or apply online for a marriage license.

    NMVOTE.ORG
    Use the link above to register to vote, apply for an absentee ballot, or view other election related info.

    During this emergency situation, ensuring the health and well-being of the public and staff is a top priority. We appreciate your support and understandingWe are here to help you navigate these challenges together. 

    If you need immediate assistance, or have any questions or concerns, please call County Clerk Naomi Maestas at (505) 709-0402.


    Image of Naomi D. Maestas - County Clerk


    Naomi D. Maestas
    County Clerk

    Term Ends: 12/31/2020
    clerks@lacnm.us

    naomi.maestas@lacnm.us
    (505) 662-8010


    MISSION:
    To preserve, maintain, secure and provide convenient access, in perpetuity, to all public records entrusted to the Clerk's Office. To maintain voter registration files and conduct fair, honest, transparent and accurate elections. To provide prompt and courteous service, processing each transaction in an accurate, thorough, cost-effective, timely and professional manner, while always remembering that we are here to serve the citizens.


    DRIVE-THRU BALLOT DROP / MUNICIPAL BUILDING:
    October 19th thru 24th --- 8am to 6pm

    EARLY VOTING:
    Oct. 19th thru 24th --- 8am to 6pm
    Municipal Building & White Rock Town Hall 
    Voting Closed: Sundays & Mon. Nov. 2nd

     2020 GENERAL ELECTION - FACTS & FIGURES:
    As of 10/17/2020

     

    Absentee by Mail Icon 
    --TODAY IS THE DEADLINE TO APPLY FOR AN ABSENTEE BALLOT
    --Paper applications must be received by close of business on Tues. October 20th
    --Apply online at NMVote.org until 12 midnight on Tues. October 20th
    --Military/Overseas Voters may submit an application until October 27th 

    Track your Ballot icon--Track the status of your Absentee Ballot at NMVote.org
    --Ballots must be physically received by 7 p.m., Election Day, Tuesday, November 3rd
    --Ballot Return Options:
    -Municipal Bldg. Drive-Thru Ballot Drop during voting hours
    -Any early/election day site during voting hours
    -Postage prepaid envelope via USPS - suggested date to return by mail is October 27th

    Link to Elections web pageELECTION INFO:
    --View 2020 General Election Voting Options... 
    --DRIVE-THRU BALLOT DROP NOW OPEN... view flyer for details...
    --Visit our Elections Information web page for more on the upcoming 2020 General Election!!  You will find info on voting from home, voting early in person and voting on Election Day!


    ABOUT THE COUNTY CLERK OFFICE

    The County Clerk is responsible for the recording, indexing, archiving and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with over 89,000 electronic public record documents, with retrieval assistance provided to the public daily. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service, known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. To date, there are 527 registered subscribers, an increase of 18% since March 2018.

    The County Clerk issues, records and maintains state mandated marriage licenses, retrieving and providing copies, upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk to the Probate Court and is the custodian of all Probate Court records, providing administrative support, as needed.

    The County Clerk serves as the Clerk of the County Council, attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into records database for record retention and retrieval.

    The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections, in compliance with federal, state and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.

    The County Clerk and staff perform general administrative support services, including financial management, in addition to serving as notary public, providing attestation and administering oaths.

    LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.

    COUNTY CLERK STAFF

     

    Adrianna Ortiz
    Chief Deputy Clerk
    at.ortiz@lacnm.us
    (505) 662-8395

    Gloria A. Maestas
    Elections Manager
    gloria.maestas@lacnm.us
    (505) 662-8011

    Francella M. Montoya
    Senior Deputy Clerk
    francella.montoya@lacnm.us
    (505) 662-8013

    Victoria L. Martinez
    Senior Deputy Clerk
    victoria.martinez@lacnm.us
    (505) 662-8490

    Anna Sanchez
    Deputy Clerk - Casual
    anna.sanchez@lacnm.us
    (505) 662-8010

    Ubaldo Barela
    Student Clerk - Casual
    ubaldo.barela@lacnm.us
    (505) 662-8010


    ONLINE RECORDS PORTAL & FRAUDSLEUTH INFO

    ONLINE RECORDS PORTAL
    Use the link above to access our online records website where you can search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, etc. 
    You can also search and view official County government documents.This includes minutes, ordinances, code ordinances and resolutions.

    Click here to get more info about FraudSleuthFraudSleuth | A tool to help detect possible fraudulent activity

    CountyFusion's FraudSleuth tool aids in the detection of possible fraudulent activity regarding documents filed in the County offices where land records are maintained. Property fraud has become an increasingly common concern in the United States. According to the FBI, it is the fastest growing white collar crime. This crime can be unthinkable and devastating for homeowners.

    The Los Alamos County Clerk's Office wants to give constituents a way to prevent such acts and detect possible fraudulent activity on their property. The Los Alamos County Clerk's Office has implemented FraudSleuth as part of the records search portal to protect your investment. Our goal is to prevent the loss of time, money and worries associated with correcting mortgage and deed fraud.


    FraudSleuth | 
    Simplified Name Search

    CountyFusion's FraudSleuth is a user-friendly online tool that allows citizens to conduct simple name searches and conveniently access the index of public records that have been filed in the Los Alamos County Clerk's Office from 2001 to present.

    To utilize FraudSleuth, visit our Online Records Website, and click on the FraudSleuth icon. Enter your name in the appropriate fields and click the "Search" icon found to the right of the General Criteria field. The results screen will provide an index of documents recorded against your name in the Los Alamos County Clerk's Office.

    If you have questions, please call our office at (505) 662-8010.

     NM SOS AB Portal icon  Click here to view LWVLA Voter Guide  NM SOS Voter Guide  NM SOS Voter Guide (Spanish)  2020 General Election Voting Info EV  2020 General Election Voting Info AB Drive-Thru Ballot Drop


    TrustedInfo2020 pic


    With the upcoming election season, it is important that our voters are receiving accurate election information. County Clerk Maestas would like to remind voters that the Los Alamos County Clerk’s Office is your trusted, 
    credible, and verified source for election information.

    We have begun to promote #TrustedInfo2020 via our social media outlets, which encourages voters to go directly to election officials websites and verified social media pages to ensure that they are getting accurate information. Through this initiative, we will continue to inform voters about the election process, voter registration, voting, and much more. Ultimately, the goal of our office is to empower every eligible Los Alamos County resident to register to vote and make their voice heard in every election.

    Make sure you follow us on Facebook, Twitter, and Instagram for all your election information.

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    Bandelier Naturalization Ceremony (time may vary)
    Bandelier Naturalization Ceremony (time may vary)

    Election Results icon


    Election Results icon


    --> Click here to view the Canvass of Election Results...

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     Disclaimer - A Word of Warning 
    Despite our good faith efforts to be accurate, this page and our data may contain inadvertent errors. Please email us immediately if you notice an error. Also, please remember that website information is not a substitute for researching the law or for the advice of a competent attorney.