Recording and Filing Documents
Contact Info

photo of legal documents

One of the primary services of the Los Alamos County Clerk’s Office is to keep the real estate records of Los Alamos County in a current and accurate state, to run an efficient office and give our customers the best and most courteous service possible.



Recording Fee Change
-Effective July 1, 2011, Los Alamos County will charge $25.00 for each document recorded.Recent passage of Senate Bill 369 requires this change to the Recording Fee Schedule.Please take some time to review the NEW Recording Fee Schedule, and call our office should you have any questions.

PUBLIC NOTICE: Please keep in mind, recorded documents are kept as permanent records and become part of the public record and are subject to inspection and disclosure.

Document Filing Requirements:

  • Property must be identified with Grantor (seller) and Grantee (buyer). On Deeds, grantor(s) must sign document.
  • A complete legal description is required for transfer of property. If you do not know the legal description, please contact the County Assessor’s Office at (505) 662-8030. Street addresses will not be accepted.
  • Notary information must be complete. Signature, date, seal and expiration date is required. (NMSA 14-8-4)
  • 1” x 4” space is required for the recording label. If space is not available, an additional page will be required.
  • Fees must be included (NMSA 14-8-15), we accept:cash, check or money order payable to the Los Alamos County, along with:

Documents submitted for recording are processed during regular business hours 8:00 a.m. to 5:00 p.m., Monday thru Friday.

If recording in person-bring the original document or certified copy of the original to the County Clerk’s Office, located at 1000 Central Avenue, Suite 240, Los Alamos, New Mexico, 87544, during business hours. If your document meets all of the requirements and you pay the appropriate fees, your document will be recorded in the order it was received. We advocate that you try and avoid recording during our busiest times (3:30-4:30 p.m. every day). Once the document is scanned and the image is verified, our office will return the original back to you.

If submitting documents by mail–please include a check or money order for the appropriate amount, please see our recording fee schedule. Make checks payable to: Los Alamos County, and mail the document along with payment to the Los Alamos County Clerk’s Office,1000 Central Avenue, Suite 240,Los Alamos, New Mexico, 87544. Once we have received your document(s) and payment, we will determine if it will be accepted or rejected. If it is rejected, your document and payment will be mailed back to you unrecorded with an explanation of why it was rejected. Accepted documents will follow the procedure as stated above.

Notice to the Public:

  • SEARCHES: Our office is not licensed or bonded to conduct detailed real estate searches. Please contact a local Abstract or Title Company. However, on request, our office will instruct persons on how to perform real estate title searches in our office. The Los Alamos County Clerk’s Office will not assume liability for searches conducted by others. There is no charge to search records on file in this office.
  • LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
  • FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
  • DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed. We thank you for your cooperation in permanently recording and archiving your documents.
  • OTHER ASSISTANCE: Our office will assist in any other possible way. Our office is here to record and file documents as public records and maintain these records for future use.

Fee Schedules:

Recording Fees
Recording fees are statutorily established. Los Alamos County may reject documents for incorrect fees. If you have additional questions regarding fees,please call our office at (505) 662-8010.Please see our fee schedule for a detailed explanation of the various fees to file and record documents in our office.
IMPORTANT NOTICE: Effective July 1, 2011, our office will charge recording fees in accordance with the NEW Recording Fee Schedule. Please take some time to review the new schedule, and call our office should you have any questions.
Plat & Boundary Survey Copy Fees
Copies of a Plat or Boundary Survey up to 24" x 36" in size may be purchased for $9.00 per page. Copies of a Plat or Boundary Survey up to 11" x 17" in size may be purchased for $1.00 per page.
Other Plats are sold at various rates depending on the size. Please see our Plat Copy Fees for more details.

How to Request a Copy of a Recorded Document:
To view record index information online, please visit our Online Records Website.

Copies of recorded documents may be obtained in person, by mail, or phone. The fee for a regular copy is $1.00 per page.The fee for a certified copy is $1.00 for the certification and seal, and $1.00 per page of the document.  PLEASE NOTE: Record requests are normally fulfilled within 24 hours, however, complex requests may require additional time.

One or more of following information is needed to locate the record on file:

  • Name of the Grantor/Grantee
  • Document Number
  • Book & Page
  • Date of Recording
  • Type of Document 

In-Person Requests:
Los Alamos County Clerk
1000 Central Ave,Suite 240
Los Alamos, NM 87544

Mail Requests:
Download, complete and send a Document Request Form

Enclose a check or money order made payable to Los Alamos County for the appropriate amount. Be sure to write a reference point like the document #, or Book & Page number on your check or money order. Mail to: Los Alamos County Clerk,1000 Central Ave,Suite 240, Los Alamos, NM 87544


Phone Requests:
Call (505) 662-8010


Inspection of Public Records & Copy Requests:
Under the State of New Mexico's Inspection of Public Records Act, any individual may request to inspect (and possibly copy) any public records that are the responsibility of Los Alamos County.

Click here to find out more on how to request and/or obtain copies of public records.


Attention Homeowner Associations:
Pursuant to the Homeowner Association Act, every homeowner association in New Mexico is now required to file a “Notice of Homeowner Association” with the County Clerk of the county in which the association is located.

The deadline to file such notice is June 30, 2014, for an association organized prior to July 1, 2013. Associations organized after July 1, 2013, shall record such notice no later than thirty (30)days after the date on which the association's declaration is recorded. Click here for more information...

Links and Documents

Creating a User Account
We now offer the ability for registered users to define a FraudSleuth profile. To create a personal profile, click on the Create New User Account button on the main Login Page.
 
Online Records Website
Use this website to search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, ordinances, etc.
 
 
Recording FAQ
Still have questions about Recording & Filing, read the Frequently Asked Questions for more information.
 
Common Real Estate & Title Terminology
The following is a list of common terminology used in the Real Estate and Title industry.
 
Prevent Document Rejection
Here are some tips on how to prevent your document from being rejected for recording.
 
Document Request Form
Use this form to make a request for a recorded document.